The Hudson Valley hosts some of the most-booked estate and castle wedding venues within a 90-minute drive of Manhattan. The most-booked Hudson Valley wedding venues are Castle Hotel and Spa in Tarrytown and Mohonk Mountain House in New Paltz. The list also includes Cedar Lakes Estate in Port Jervis and Monteverde at Oldstone in Cortlandt Manor. Each requires a hotel-to-venue shuttle for 100-plus guest blocks. The route from Manhattan runs north on the Taconic State Parkway or I-87 to various Hudson Valley exits. Charter Bus New York City runs Hudson Valley wedding shuttles year-round for planners working the Westchester, Putnam, Dutchess, Ulster, and Orange County estate venues.
Call 646-601-0230 to lock in your wedding date, or request a free quote.
The Run from Manhattan to Hudson Valley Estate Venues
From Midtown, the coach runs north on the FDR Drive and across the RFK Bridge. From there it continues north on the Major Deegan to the New York State Thruway (I-87) or the Saw Mill River Parkway to the Taconic State Parkway. For Castle Hotel and Spa in Tarrytown, exit the Saw Mill Parkway at Executive Boulevard. For Mohonk Mountain House in New Paltz, take the Thruway to Exit 18. For Cedar Lakes Estate in Port Jervis, continue on I-84 west to Exit 1. For Monteverde at Oldstone in Cortlandt Manor, take the Taconic Parkway to Route 9 and follow signs.
Total run is 40 minutes to 1 hour 30 minutes depending on venue location. Friday afternoon northbound on the Saw Mill Parkway past Hawthorne tightens by 3 PM during peak wedding season. The driver routes around peak windows by departing Manhattan slightly earlier or by using the I-87 mainline. Hudson Valley estate weddings typically run as Friday-Saturday-Sunday programs with overnight lodging at the venue or a nearby Tarrytown or New Paltz hotel.
Hudson Valley Wedding Venue Drops
Castle Hotel and Spa
400 Benedict Avenue, Tarrytown, NY 10591
castlehotelandspa.com
Mohonk Mountain House
1000 Mountain Rest Road, New Paltz, NY 12561
mohonk.com
Cedar Lakes Estate
20 Lakeside Drive, Port Jervis, NY 12771
cedarlakesestate.com
Monteverde at Oldstone
28 Bear Mountain Bridge Road, Cortlandt Manor, NY 10567
monteverdeatoldstone.com
The Garrison
2015 US-9, Garrison, NY 10524
thegarrison.com
Each Hudson Valley venue has its own private driveway and ceremony grounds. The coach drops at the venue’s main circle or driveway and stages at a nearby municipal lot or estate parking area until the return pickup. Mohonk Mountain House and other resort venues offer overnight driver accommodations during multi-day weddings.
Who Books Hudson Valley Wedding Shuttle Buses
- Wedding planners coordinating 100 to 250-guest Hudson Valley estate weddings with Manhattan hotel blocks.
- Venue coordinators at Castle Hotel and Spa, Mohonk Mountain House, Cedar Lakes Estate, and the other Hudson Valley properties.
- Brides and mothers of the bride coordinating transportation directly.
- Out-of-town wedding-weekend coordinators arranging multi-day programs with Friday rehearsal dinner, Saturday wedding, and Sunday brunch.
- Bachelor and bachelorette weekend groups touring Hudson Valley venues for upcoming weddings.
- Hudson Valley resort and inn coordinators arranging wedding-weekend shuttle blocks.
Which Wedding Shuttle Bus Fits a Hudson Valley Estate Wedding
| Vehicle | Seats | Best For |
|---|---|---|
| Sprinter limo | Up to 14 | Bridal party transfer, mother of the bride plus immediate family. |
| 20-passenger minibus | Up to 20 | A boutique wedding of 40 to 60 guests with one run out and one back. |
| 35-passenger minibus | Up to 35 | A 75 to 110-guest wedding running two waves on a single bus. |
| 56-passenger charter bus | Up to 56 | Full-block shuttle for 100 to 200 guests at the Hudson Valley estate venues, with luggage bay for the overnight gear. |
Compare every size on our buses page or open the wedding bus rental service page.
A Hudson Valley Wedding-Weekend Timeline
- Friday 1:00 PM Bridal party Sprinter limo pickup at the Manhattan hotel block.
- Friday 1:45 PM Bridal party drop at the Hudson Valley venue for rehearsal.
- Friday 5:00 PM First guest shuttle pickup at the Manhattan hotel block.
- Friday 6:30 PM First guest shuttle drop at the venue for rehearsal dinner.
- Friday 10:00 PM Guest return shuttle to nearby hotel or back to Manhattan.
- Saturday 3:30 PM Bridal party pickup from the hotel block.
- Saturday 4:00 PM Bridal party drop at the ceremony venue.
- Saturday 4:45 PM First guest shuttle pickup.
- Saturday 5:30 PM Ceremony begins, coach stages at venue lot.
- Saturday 11:30 PM Guest return shuttle to hotel.
- Sunday 11:00 AM Sunday brunch pickup at hotel.
- Sunday 2:30 PM Final return to Manhattan via the Thruway.
What a Hudson Valley Wedding Shuttle Costs
A standard 56-passenger coach for a 6-hour Saturday wedding block with a Hudson Valley estate venue runs $2,200 to $3,400. The rate depends on date, venue distance, and dispatch yard. A 35-passenger minibus runs $1,800 to $2,800. A Sprinter limo for the bridal party transfer plus a 4-hour minimum runs $950 to $1,400. Hudson Valley weddings often run as Friday-Sunday multi-day programs that include overnight driver lodging. Multi-day programs land in the $5,500 to $9,000 range depending on vehicle count and stay length. Our charter bus prices page shows ballpark numbers.
Booking Lead Time for Hudson Valley Wedding Saturdays
May through October Saturdays at the Hudson Valley estate venues book out 6 to 9 months ahead for full coaches. May, June, September, and October are peak weekends with the longest lead times. Couples typically lock the shuttle when the venue contract is signed. Fall foliage weekends in late September and October book out 9 to 12 months ahead because of the foliage tourism overlap. November through March weddings book 2 to 4 months out with more flexibility on vehicle selection.
Best Hudson Valley Wedding Venue Trips for Charter Bus Groups
The Hudson Valley wedding venues that fill our calendar most weeks:
Castle Hotel and Spa weddings. The Tarrytown castle property with formal ceremony lawn and ballroom.
Mohonk Mountain House weddings. The historic resort and mountain house with on-property hotel block.
Cedar Lakes Estate weddings. The Port Jervis estate with lake-side ceremony space and on-property cabins.
Monteverde at Oldstone weddings. The historic estate with garden ceremony and ballroom reception.
The Garrison weddings. The riverfront venue with Hudson River views and golf-course-adjacent grounds.
Crabtree’s Kittle House and Inn at Pound Ridge weddings. Boutique Westchester venues with small-group hosting.
Storm King Mountain and West Point area weddings. Military academy and Hudson Highlands venues with seasonal foliage backdrop.
Named Drop Zones and Hudson Valley Venue Driveway Access
- Castle Hotel and Spa main circle, drop at the Benedict Avenue ceremony entrance.
- Mohonk Mountain House gatehouse, drop at the Mountain Rest Road property gate, then the coach uses the long mountain road to reach the resort.
- Cedar Lakes Estate, drop at the Lakeside Drive main entrance.
- Monteverde at Oldstone, drop at the Bear Mountain Bridge Road historic estate entrance.
- The Garrison, drop at the US-9 entrance with the Hudson River backdrop.
Common Hudson Valley Wedding Group Profiles
- Castle Hotel and Spa wedding, 150 guests. Two 56-passenger coaches running staggered out-and-back, plus a Sprinter limo for the bridal party.
- Mohonk Mountain House wedding, 200 guests. Two 56-passenger coaches with Friday rehearsal-dinner transfer plus Saturday ceremony shuttle plus Sunday brunch return.
- Cedar Lakes Estate wedding, 130 guests. Two 56-passenger coaches with overnight driver lodging at the estate.
- Monteverde at Oldstone wedding, 120 guests. One 56-passenger plus one 35-passenger minibus with staggered timing.
- Intimate Westchester boutique wedding, 50 guests. One 35-passenger minibus plus a Sprinter for the bridal party.
Group Booking Tips for Hudson Valley Wedding Trips
Hotel block coordination. Many Hudson Valley weddings use the on-property hotel block at Mohonk or Castle Hotel rather than a Manhattan hotel block. The driver picks up at the resort entrance.
Multi-day programs. Most Hudson Valley weddings run Friday-Saturday-Sunday programs. Driver lodging is typically arranged at a nearby budget hotel or, where available, at the venue’s staff accommodations.
Estate venue arrival protocol. Most Hudson Valley estate venues have a security check at the property gate. The coach driver carries the event vendor confirmation.
Fall foliage weekends. Late September and October weekends combine peak wedding-season with foliage tourism. Departure timing factors in the heavier weekend traffic on the Thruway and Taconic.
Tip and gratuity. Driver gratuity is not included in the base quote. The standard range is 15 to 20 percent of the trip total, paid in cash or added to the final invoice.
Building the wedding-weekend transportation slate? See our NYC group transit guide, wedding shuttle inside Manhattan, and New Jersey wedding shuttle to Park Chateau. Also see our Woodbury Common shopping day trip for the next group on the schedule.
Book a Hudson Valley Wedding Shuttle Bus
A Castle Hotel and Spa Saturday with 150 guests. A Mohonk Mountain House Friday-Sunday weekend with 200 guests. A Cedar Lakes Estate Saturday with 130 guests. Call Charter Bus New York City at 646-601-0230 to speak with a live representative, or request a free quote.
